Executive Assistant to the Managing Director (m/f/d)

Maze & Friends is looking for an Executive Assistant to the Managing Director (m/f/d). You are the management team’s right hand: you organise the office, coordinate appointments, handle emails and calls, and plan meetings and travel.

What you’ll do

• General office organisation and support for the management team
• Coordinate appointments and prepare meetings
• Handle emails and phone calls
• Organise meetings and travel
• Prepare presentations and documents
• Manage files and databases
• Digitise documents and look after tools such as Asana, Slack and Microsoft Office
• Help with bookkeeping and invoicing
• Other administrative tasks

What you bring

• Experience in office management or an affinity for digital systems
• Ideally a qualification from an Austrian business or vocational college (HAK or HBLA), or equivalent training
• An independent, accurate and careful way of working
• Team spirit and commitment
• Very good German, English an advantage
• Enjoy writing and confident with Word, Excel and PowerPoint
• Accuracy, even when things need to move quickly

What we offer

• Onboarding and interesting development opportunities
• A close-knit, family atmosphere and flat hierarchies
• A varied range of tasks
• Working from home possible once you have completed onboarding
• Between 20 and 35 hours per week
• Working hours Monday to Friday between 7.30am and 6pm, according to the rota
• Place of work: Vienna Airport (Schwechat), Airport City Space
• A young, motivated team

Salary
For this position we pay at least €2,420 gross per month on a full-time basis (38.5 hours per week), 14 times a year, as is standard in Austria. At 20 to 35 hours per week, the amount applies pro rata. Depending on your qualifications and experience, we may pay above the collective agreement minimum.

How to apply
Send your CV and salary expectations to office@mazenfriends.agency. We look forward to hearing from you.